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Marketing and Proposal Coordinator / Technical Writer

Job Responsibilities

Responsible for the coordination, development, organization, review, and finalization of compelling proposals and related opportunity capture documents: Development of compliant, accurate, and compelling response narratives and graphics; Coordination and administration of proposal DORs, schedules, kick-offs, reviews, document control, electronic and print submittals, and response data.

Achievements

  • Overhead Lines Business Unit, Service Strategy Team Marketing Lead

  • Canada Expansion Marketing Strategy Lead

  • Canada Acquisition Marketing Strategy Lead

  • Engineering Sustainability Initiative Marketing Strategy Lead

Responsibilities

  • Write qualification packages, proposals, and leave behind material for key strategic and more complex pursuits

  • Support client service teams by preparing materials for internal and external meetings, as well as participating in client service team meetings

  • Develop compelling visuals that support strategic messaging

  • Interview SME(s) and conduct research to produce accurate and comprehensive proposal responses and messaging

  • Provide initial go-by write-ups/materials to SMEs, provide guidance to SMEs and others as appropriate, identifying known and potential issues with section responses

  • Create and manage pursuit responsibility matrices defining roles, deadlines, and assignments.

  • Initiate and lead proposal meetings, including kickoffs, status updates and reviews.

  • Finalize and submit proposal documents as appropriate.

  • Create compelling post-bid presentation materials.

  • Develop and maintain best practices and templates.

  • Manage multiple pursuits concurrently while meeting quality standards and deadlines

  • On major and/or complex pursuits, lead and manage other proposal staff and contractors in developing deliverables including proposal coordinators and technical writers.

  • Implement and monitor the proposal process and contribute to continuous improvement processes.

  • Liaise with the client regarding proposal submission requirements, requests for information, addenda, meetings, etc., as required.

  • Responsible for document control activities such as downloading proposal files from client portals, managing client portal passwords and overall maintenance of internal proposal file structure, as required.

  • Maintain up to date library of resumes, project profiles, presentations and photos while following brand standards.

Assets

  • Self-motived, ability to multitask and deliver results within short deadlines

  • Ability to communicate complex ideas through organized and compelling messaging

  • High attention to detail, strong organizational skills

  • Exceptional communication skills

  • Ability to work well with colleagues and partners in a broad range of roles.

  • Capable of handling shifting priorities

  • Ability to work in a team environment, working towards common goals and objectives

  • Flexibility to work overtime to meet proposal deadlines as required

  • Thrives under pressure

  • Can work in a multi-project/proposal, deadline-driven environment

  • Can apply constructive criticism to job execution and performance of the team

  • Is a go-getter with the ability to adapt to unforeseen project changes

  • Has a passion for detail and forward-thinking creative solutions

  • Is energetic and innovative and has strong organizational skills

  • Demonstrates sound judgment regarding personal image and professional approach

  • Can quickly work through multiple iterations and ideas

  • Ability to lead multiple projects simultaneously

  • Ability to lead and work effectively in a diverse team environment

Successes

Only coordinator to achieve the required annual quota of Service Strategy Team newsletters.

Proposal Lead for largest value POWER Engineers proposal to date, $110M.

Only person in MPD department to receive an American Express gift card from Power Delivery Division Manager for a job well done.

5+ Years - Current

Peer Feedback

Jennifer, I really appreciate the job you are doing with this BD plan update. It is easy for me to follow the updates and planned actions. Also great to see the progress and participation of the team.
- - Power Delivery Division Manager

A very special shout to Jennifer. She tackled this with a true demonstration of ownership. From day #1 she was developing an approach and a process that helped us make sure we would get to the finish line on time. This planning and thoughtfulness was invaluable. Jennifer took this all on without any hesitation – she saw what needed to be done and did it.
Business Director, regarding strategic four-year Master Services Agreement win

Thanks Jennifer for the excellent help and driving these to completion. FYI, as of today the LinkedIn post has 48 views, 9 likes and 5 reshares…
Power Delivery Lead, Overhead Lines

This is a nice example of Jennifer’s initiative. Jennifer identified and reached out to all of the proposal coordinators who’ve worked on [client] proposals, asked them for feedback, offered suggestions for how it should be organized, and then got it done. Greatly appreciated.
- - Marketing and Proposal Department Manager

Hi Jennifer – Thanks for your dedication and efforts to get TLRR out the door. It wouldn’t have happened without your help and your tireless positive attitude. Your MP leadership and support is much appreciated.
- - Business Unit Director, Environmental Division

Jennifer, I am speechless (once you get to know me you will understand the significance!!) – this looks awesome, and your spin on the content, font, and overall look really captures the need to position ourselves over our competition which are extremely creative marketing PR firms based out of New York. Thanks again and again for your help!
- - East Coast, Business Development

Nice work, and thanks all for the timely support. This is what makes POWER standout.
- - Executive Vice President, Power Delivery

Thank you, Jennifer! It’s not easy to select a name that 8-10 people will instantly agree on. I especially like how you presented the idea, with a really clear justification. Thanks for taking on the challenge!
- - Marketing & Proposal Development Area Lead

Jennifer did a great job on this. Put me on her proposal team any time.
- - Marketing & Proposal Coordinator

With over 3,300 views so far, this was one of the most far-reaching Facebook posts we’ve had in the past year. Nicely done!
- - ­Corporate Communications, Social Media Lead